Privacy Policy

AIML Governance LLC (“AIML Governance,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at www.aimlgovernance.com (the “Site”) and interact with our services.

By accessing or using our Site, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree, please discontinue use of the Site.

1. Information We Collect

Information You Provide Directly

We collect personal information that you voluntarily provide when you interact with our Site, including when you:

• Complete a contact form or inquiry form
• Request a consultation or service information
• Send us an email or other correspondence
• Participate in surveys, promotions, or events

This information may include your name, email address, phone number, company name, job title, and the content of your message.

Information Collected Automatically

When you visit our Site, we and our third-party service providers automatically collect certain information, including:

• Device and browser information: IP address, browser type and version, operating system, device type, screen resolution, and language preferences
• Usage data: Pages visited, time and date of visits, time spent on pages, clickstream data, referring URL, and exit pages
• Location data: Approximate geographic location derived from your IP address

2. How We Use Your Information

We use the information we collect for the following purposes:

• To respond to your inquiries and provide requested information about our consulting services
• To communicate with you, including sending follow-up correspondence related to your inquiry
• To operate and improve our Site, including analyzing usage trends, diagnosing technical issues, and enhancing user experience
• To ensure security and protect against fraud, unauthorized access, and other illegal activities
• To comply with legal obligations and enforce our terms of service
• For legitimate business purposes, including analytics, marketing strategy, and service development

3. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to collect and store information about your interactions with the Site. These include:

Cookie Type	Purpose	Duration
Essential	Required for the Site to function properly	Session
Analytics	Help us understand how visitors use the Site (e.g., Google Analytics)	Up to 2 years
Functional	Remember your preferences and settings	Up to 1 year

You can manage cookie preferences through your browser settings. Most browsers allow you to refuse cookies, delete existing cookies, or alert you before a cookie is set. Please note that disabling certain cookies may affect Site functionality.

Google Analytics

We use Google Analytics to analyze Site traffic and usage patterns. Google Analytics uses cookies to collect anonymized information about your visits. Google’s ability to use and share information collected by Google Analytics is governed by the Google Privacy Policy. You may opt out of Google Analytics by installing the Google Analytics Opt-Out Browser Add-on.

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following limited circumstances:

• Service providers: We share information with trusted third-party vendors who assist in operating our Site and business (e.g., website hosting, analytics, email delivery). These providers are contractually obligated to protect your information and use it only for the purposes we specify.
• Legal requirements: We may disclose your information if required to do so by law, court order, or governmental authority, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
• Business transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you via email or prominent notice on our Site before your information is transferred and becomes subject to a different privacy policy.
• With your consent: We may share your information for any other purpose with your explicit consent.

Categories of Third-Party Service Providers

Provider Category	Purpose	Data Shared
Website Hosting	Site infrastructure and delivery	Server logs, IP addresses
Analytics	Traffic analysis and Site improvement	Anonymized usage data
CRM / Email	Managing inquiries and communications	Contact information you provide
Security	Spam protection, firewall, threat detection	IP addresses, request metadata

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• Contact form submissions: Retained for up to 3 years after your last interaction with us, unless you request deletion sooner
• Analytics data: Retained in anonymized or aggregated form for up to 26 months
• Legal and compliance records: Retained as required by applicable law

6. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include SSL/TLS encryption for data in transit, access controls limiting data access to authorized personnel, and regular security assessments.

However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

7. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information. These may include the right to:

• Access the personal information we hold about you
• Correct inaccurate or incomplete personal information
• Delete your personal information, subject to certain exceptions
• Opt out of the sale or sharing of your personal information (we do not sell personal information)
• Restrict or object to certain processing of your personal information
• Data portability — receive a copy of your personal information in a structured, commonly used format
• Non-discrimination — exercise your privacy rights without receiving discriminatory treatment

To exercise any of these rights, please contact us using the information in Section 14 below. We will respond to verifiable requests within the timeframe required by applicable law (typically 45 days). We may need to verify your identity before processing your request.

8. California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA):

• Right to Know: You may request that we disclose the categories and specific pieces of personal information we have collected about you, the categories of sources, the business purposes for collection, and the categories of third parties with whom we share your information.
• Right to Delete: You may request that we delete personal information we have collected from you, subject to certain exceptions.
• Right to Correct: You may request that we correct inaccurate personal information.
• Right to Opt Out of Sale/Sharing: We do not sell your personal information. We do not share your personal information for cross-context behavioral advertising.
• Right to Limit Use of Sensitive Personal Information: We do not collect sensitive personal information as defined under the CPRA beyond what is necessary to provide our services.
• Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA/CPRA rights.

Categories of Personal Information Collected (Past 12 Months)

Category	Examples	Sold?
Identifiers	Name, email address, IP address	No
Professional Information	Company name, job title	No
Internet Activity	Browsing history on our Site, search queries	No
Geolocation Data	Approximate location from IP address	No

To submit a CCPA/CPRA request, please contact us at privacy@aimlgovernance.com or use the contact information in Section 14. You may also designate an authorized agent to submit a request on your behalf.

9. Virginia, Colorado, Connecticut, and Other State Rights

If you are a resident of Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), Utah (UCPA), Texas (TDPSA), Oregon (OCPA), Montana (MCDPA), or another state with comprehensive privacy legislation, you may have rights similar to those described above, including:

• The right to confirm whether we are processing your personal data and to access that data
• The right to correct inaccuracies in your personal data
• The right to delete your personal data
• The right to obtain a copy of your personal data in a portable format
• The right to opt out of targeted advertising, the sale of personal data, and profiling in furtherance of decisions that produce legal or similarly significant effects

To exercise these rights, please contact us at privacy@aimlgovernance.com. If your request is denied, you may have the right to appeal. We will provide instructions for the appeal process in our response.

10. Do Not Track Signals

Some browsers transmit “Do Not Track” (DNT) signals to websites. Because there is no industry-wide standard for recognizing or honoring DNT signals, our Site does not currently respond to DNT signals. We will update this Privacy Policy if a standard for responding to DNT signals is established.

11. Children’s Privacy

Our Site and services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have inadvertently collected personal information from a child under 16, we will take steps to delete such information promptly. If you believe a child under 16 has provided us with personal information, please contact us at privacy@aimlgovernance.com.

12. Third-Party Links

Our Site may contain links to third-party websites, services, or applications that are not operated or controlled by AIML Governance LLC. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party site you visit. We are not responsible for the content, privacy practices, or security of third-party websites.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or for other operational reasons. When we make material changes, we will update the “Last Updated” date at the top of this page and, where required by law, provide additional notice (such as a prominent notice on our Site or an email notification).

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

AIML Governance LLC
Email: privacy@aimlgovernance.com
Website: www.aimlgovernance.com

We aim to respond to all legitimate requests within 45 days. If you are unsatisfied with our response, you may have the right to lodge a complaint with your state attorney general or applicable regulatory authority.